5603

OVERVIEW OF THE POSITION: This position is responsible for the overall invoicing process and the central point of contact for the business, the suppliers and the internal finance department.
Within this role it is important to analyze and anticipate pro-actively on all invoicing activities to ensure an organized process and correct payment procedure. This position will make sure that all the activities around the invoicing process are captured and have the ability to make improvements.

Good communication skills are needed to be the business advisor around possible improvements and for any questions related to the invoicing activities of the program. Within this role the Billing Analyst will have a direct connection with the financial department of the client and will provide monthly reporting to capture the KPI agreements and provide information for the monthly accrual reporting. It is important to be solutions oriented and have the drive to be flexible and service our clients. The Billing Analyst will also work closely with our Europe team to ensure business continuity at all times and collaborate in the overall invoicing process that has to become substantially the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Implementation

• Support the implementation team with the invoicing process (all aspects of billing, rates and taxes) during the implementation process, and ongoing for possible client expansions
• Understand the relevant terms of the MSA contract, subK’s, configuration summaries, data uploads and monitor the invoicing process to ensure the correct bill rate, markup, hours and specified billing data are processed correctly through the Vendor Management System (VMS)
• Participate on all implementation calls and work closely together with the Solutions Architect, Project Manager, Regional Client Services Manager and Billing departments to define the client requirements within the process
• Act as the point of contact between AgileOne Corporate and suppliers for any contractual, accounting or payment inquiries
• Provide information to the suppliers relating to fees, calculation of taxes, remittance information, etc. on or around the go live date and provide ongoing support to the suppliers for any billing and payment questions
• Responsible for the reconciliation of all the date to all systems
• Work towards minimizing errors and adjustments by auditing data and adjustment requests

Operations

• Monitor all new assignments setup data to ensure accuracy of all rates, specified billing codes and make corrections as necessary
• Responsibility for the validation and auditing of all weekly invoicing, identifying billing and cash application problems for our clients and suppliers
• Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
• Provide invoice status reports to the business, the suppliers and to corporate
• Establish relationships with key contacts within the client, and suppliers to quickly resolve any issues or disputes related to invoicing
• Establish direct relationships with all related corporate departments of AgileOne
• Ensure that necessary adjustments or corrective action is taken to ensure accurate billing and reporting
• Review and correcting open receivable issues with the client and the suppliers
• Review the On-site Adjustment Requests for pertinence and accuracy
• Other duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES/# OF STAFF: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in a fast paced environment. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION REQUIREMENT: Bachelor’s degree (B. A.) (or equivalent) or equivalent combination of education, experience and training.

LANGUAGE/COMMUNICATION SKILLS (written & verbal):  This position requires fluent English.  Prefer candidates who have multi-language skills in Dutch and German.  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedural manuals.  Ability to present information effectively and to respond to questions from groups of managers, clients, customers, and the general public.

COMPUTER/SYSTEM SKILLS REQUIREMENTS: Working knowledge of computers including Windows environments, email, and the internet. Proficiency with MS Office applications including Excel, Word, PowerPoint, Outlook, Project and Visio.  Ability to quickly learn proprietary technology.

CERTIFICATES, LICENSES, REGISTRATION REQUIREMENTS: None required

TRAVEL REQUIREMENT: Minimal (10%)

PHYSICAL DEMANDS  Office or home office based role with associated lifting of minimal equipment, sitting / standing, repetitive actions.

Other Job Compensation: This position has no additional compensation.

Certifications/Licenses:

Polish Zloty

Computer/System Skills Requirements:

Benefits:

BENEFITS

• Flexible working hours and hybrid work
• Friendly atmosphere and supportive leadership
• International, dynamic work environment
• Market competitive salary
• Healthy lifestyle - Life Insurance, Private Healthcare, Mental Wellbeing Program, Multisport Card
• Pension Scheme, Nectar Points and Referral Awards

Grade: Global

Pay Min:

Pay Mid:

Pay Max:

Additional EEO:

Additional EEO 2:

Additional EEO 3:

Hours: Normal daytime business hours Monday through Friday

Time Zone: Europe/Warsaw

Day 1: Monday

Day 2: Tuesday

Day 3: Wednesday

Day 4: Thursday

Day 5: Friday